For supply chain, procurement and ops leaders
Supply Chain Data Integration
Purchase orders, ship notices, stock and invoices that flow between you, your suppliers and your carriers without anyone retyping them.
Supply chain data integration connects your ERP and warehouse with your suppliers and carriers, so a purchase order becomes a ship notice, a receipt and an invoice on its own. You know what's arriving and when. And your buyers stop spending their mornings on the phone asking.
Book a call and we'll send a 1-page plan. We start with one partner and one document flow.
2–6 wks
Fixed-scope pilot on one document flow
100%
Your maps, code and data, from day one
25%
Less unplanned downtime in our shipped manufacturing project
CDMX
Mexico City team, close to US–Mexico supply lanes
The problem
Your buyers know more from phone calls than from your ERP
The supplier emails a PDF. Someone types it into the ERP. The ship notice comes as a spreadsheet, with item codes that don't match yours. The truck shows up a day early, short two pallets, and the invoice charges for all of them.
So people fix it by hand. Every day.
60%
have full visibility of their tier-one suppliers. Visibility deeper down fell 7 points, for the second year in a row.
90%
say their companies don't have enough talent to reach their digital goals. Automation has to carry part of the load.
Cost of doing nothing
What retyping and chasing costs per year
Count everyone who copies orders, checks ship notices or matches invoices by hand. Chargebacks come on top.
Manual work calculator
Spent per year
$43,680
People × hours × hourly cost × 52 weeks. It doesn't count chargebacks, rush freight or stockouts.
How it works
Follow one order from PO to payment
Each step is a document, and each document has a standard code (X12 in the US). Integration means every step lands in your systems on its own, and gets checked against the one before it.
- 01850 → 855
Order and confirm
Your ERP sends the purchase order. The supplier confirms quantities and dates, or flags a change. - 02856 (ASN)
Ship notice
Before the truck leaves, the supplier says what's on it, carton by carton. We check it against the PO. - 03214 + receipt
Track and receive
Carrier status updates your ETA. The warehouse scans the cartons and records what really arrived. - 04810
Invoice and match
PO, receipt and invoice get matched automatically. Only the mismatches go to a person.
Integration hub
Translates every format into one, checks it, matches documents and raises an alert when something's off.
Which document hurts the most right now?
Start there. One partner, one flow, live in weeks.
Choose
EDI, API or a spreadsheet upload
| EDI (X12 / EDIFACT) | API / webhooks | Checked upload | |
|---|---|---|---|
| Who uses it | Big retailers, distributors, established suppliers | Carriers, marketplaces, modern SaaS | Small suppliers with no IT team |
| Speed | Minutes to hours (batches) | Seconds | Whenever they upload |
| Setup per partner | A map and testing | Code against their docs | A template and rules |
| Watch out for | Partner-specific quirks in the 'standard' | Rate limits and version changes | People editing the template |
The boring data that breaks everything
- Item codes. Your SKU, their part number and the customer's item number all need a cross-reference.
- Units of measure. You buy by the case of 12, they invoice per each.
- Location IDs. Ship-to codes for every dock and store. One wrong code and the ASN goes to the wrong building (yes, really).
- Dates and time zones, especially across the US–Mexico border.
Proof
We've joined messy data before
Our shipped project is on the factory side of the chain. Different documents, same hard part: making records from different systems agree on what's what.
25%
less unplanned downtime
$500K
maintenance savings
50
sensors unified
15
operators trained
A mid-sized manufacturer had data from 50 sensors and 10,000+ rows of maintenance history spread across sheets and systems. We pulled it into one place, trained 3 models to spot failures early, and gave the team one dashboard with alerts.
Read the full case studyThe plan
Your first 6 weeks
- 01Week 1
Pick the flow
One partner, one document (often the ASN or the invoice). Collect 50–100 real examples. - 02Weeks 2–3
Map and build
Translate, cross-reference item and unit codes, set the matching rules. - 03Week 4
Run side by side
The new flow runs next to the manual one. We compare every document. - 04Weeks 5–6
Switch over
Manual entry stops for that flow. Exceptions go to one screen with a clear reason.
Watch
EDI in plain words
New to EDI? This short explainer covers how the documents move between companies.
Replacing your ERP soon? Read data migration vs data integration so the new system starts with clean partner data.
Questions buyers ask
Straight answers before you book a call.
Pick one partner and one document. We'll get it flowing.
Tell us which systems and partners you work with. You'll get a plan for the first flow, what it connects, and how we'll prove it works.
Book a call and we'll send a 1-page plan. We start with one partner and one document flow.