For COOs, finance and operations managers
AI Process Automation Consultants
Find the manual work that eats your team's week, automate the parts AI is good at, and see the hours come back in about 6 weeks.
AI process automation consultants find the repetitive work in your business, like retyping orders or reading invoices, and build systems that do it for you. Boutique firms usually charge $8,000 to $60,000 for a fixed-scope project. Big consultancies start near $500,000. We run a 2–6 week pilot with written success criteria, and you own everything we build.
Book a call and we'll send a 1-page plan. If a $50/month Zapier flow solves it, we'll tell you.
2–6 wks
Fixed-scope pilot with exit criteria in writing
100%
Your code, prompts and data, from day one
$500K
Maintenance savings in our shipped manufacturing AI project
CDMX
Mexico City team working US business hours
The problem
Smart people, doing robot work
Your AP clerk opens 40 PDF invoices a day and types them into the ERP. Your ops lead spends Friday afternoon gluing five exports into one report. Customer service copies order numbers from email into three different screens.
None of it is hard. All of it is slow, it's where the typos come from, and it's the first thing to fall behind when someone takes a week off.
32%
average cost cut at companies that took intelligent automation past the pilot stage.
22.6%
average productivity gain reported by leaders already using generative AI.
30%+
of GenAI projects get dropped after the proof of concept. That's why ours start small with an exit point.
Cost of doing nothing
How much the manual work costs you
Pick one process. Be honest about the hours, people usually guess low.
Automation savings calculator
Saved per year
$41,600
People × hours × hourly cost × share automated × 52 weeks. It doesn't count fewer errors or faster turnaround.
Qualify
Is this process worth automating?
Score it before anyone writes code. A process that fails two or more of these is usually a bad first project, no matter how annoying it is.
| Good first project | Bad first project | |
|---|---|---|
| Volume | Happens daily or weekly, dozens of times | A few times a quarter |
| Rules | Mostly clear, with some judgment | Different every time |
| Inputs | Emails, PDFs, spreadsheets, system exports | Phone calls and hallway chats |
| Cost of a mistake | A person can catch and fix it | Legal, safety or big money risk |
| Owner | One person who knows it cold | Nobody, or five people who disagree |
Finance
Invoice and receipt reading
Sales ops
Order entry from email
Reporting
The Friday report
Support
Inbox sorting
HR
Onboarding paperwork
Ops
Data between systems
Compare
Your options, honestly
| No-code (Zapier, Make) | Classic RPA | AI automation (custom) | Hire another person | |
|---|---|---|---|---|
| Best for | Simple app-to-app steps | Clicking through old screens | Messy inputs: PDFs, emails, scans | Work that needs real judgment |
| Handles messy documents | Barely | No | Yes | Yes |
| Typical cost | Under $100/mo | $25K–$50K small deployment | $8K–$60K boutique build | Full salary, every year |
| Breaks when | An app changes its fields | A screen moves a button | Inputs change a lot (it needs retesting) | They leave |
Published project prices by firm type
Top of each range shown, October 2026
How it works
Six weeks, one process, a clear yes or no
- 01Week 1
Map and measure
Shadow the person who does it. Count volume and time. Write the success and exit criteria. - 02Weeks 2–3
Build
Rules in plain code, AI only for the messy steps. Every uncertain case goes to a person. - 03Week 4
Side by side
The automation runs next to the manual process. We compare every output. - 04Weeks 5–6
Hand over
Switch over, train the team, show the hours saved against week 1.
Got a process in mind?
Describe it in two lines. We'll tell you if it passes the checklist.
Fit
When you shouldn't hire us
- The process changes every month. Fix the process first.
- It saves less than the project costs within a year or so. Use a no-code tool, or wait.
- You want a 100-page strategy before anything gets built. Big firms do that well, and we'd rather ship one working thing in six weeks (call it a bias, but I think the working thing teaches you more).
- Nobody on your side can give it an hour a week.
Proof
AI we've put into production
25%
less unplanned downtime
$500K
maintenance savings
50
sensors unified
15
operators trained
A mid-sized manufacturer had data from 50 sensors and 10,000+ rows of maintenance history spread across sheets and systems. We pulled it into one place, trained 3 models to spot failures early, and gave the team one dashboard with alerts.
Read the full case studyWatch
What AI automation looks like in real businesses
If the process is mostly customers asking questions, look at conversational AI consulting instead.
Questions buyers ask
Straight answers before you book a call.
Tell us the one task your team hates most.
We'll tell you if it's worth automating, roughly what it saves, and what a 6-week pilot would look like.
Book a call and we'll send a 1-page plan. If a $50/month Zapier flow solves it, we'll tell you.